COVID-19 RDCK Regional Park and Facility Rental - Safety Plan Questionnaire Logo
  • COVID-19 Safety Plan Questionnaire

    Regional Park & Facility Rental
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  • STEP 1: ACTIVITY RISK ASSESSMENT

  • RDCK PROTOCOLS
    The RDCK is responsible to:

    1. Complete a Facility Assessment of spaces prior to opening the spaces up for rental opportunities.
    2. Place signage at spaces outlining COVID-19 expectations from the public.
    3. Update rental agreement terms and conditions for user group bookings with COVID-19 information as recommended by the Municipal Insurance Association of BC.
    4. Ensure all user groups have completed a rental agreement and provided required documents including comprehensive liability insurance prior to permitting use of the space for organized activity.
    5. Ensure all user groups have completed a COVID-19 Safety Plan.This plan will be reviewed at the discretion of the RDCK and may take up to 72 hours. 

     

    USER GROUP REQUIREMENTS
    The user groups are responsible to:

    1. Provide a COVID-19 Safety Plan which clearly demonstrates how activities will be provided to align with the directives of the Provincial Health Office, local authorities, and other relevant regulators (i.e. WorkSafeBC). The Safety Plan must identify who will be responsible for ensuring compliance within the user group. The Safety Plan must be posted by the organization and/or available on-site during activities.
    2. Sport organizations must review and align their COVID-19 Safety Plan with the viaSport Return to Sport Guidelines and their Provincial Sport Organization Return to Sport Guidelines. The COVID-19 Safety Plan must be specific to their sport and the facility they are operating out of. The Safety Plan must be approved by their local board of directors and submitted to the RDCK. For sport user groups who do not have a board of directors, the Safety Plan must be submitted and approved by the rental applicant.
    3. Non-sport user groups are required to provide COVID-19 Safety Plan approved by the organization’s board of directors and submitted to the RDCK. For user groups who do not have a board of directors, the Safety Plan must be submitted and approved by the rental applicant.
    4. All user groups who have access to indoor space will need to include COVID-19 protocols in their Safety Plan around use of the space(s).
    5. User groups are responsible to ensure that all participants are aware and are complying to the user group’s COVID-19 Safety Plan and all RDCK COVID-19 related Plans, Policies and Procedures which can be found on the District’s website.
    6. Complete a rental agreement with the RDCK and provide all required documents including comprehensive liability insurance prior to utilising the space for organised activity.
    7. Ensure the COVID-19 Addendum to rental agreement is read carefully and shared with your participants.
  • STEP 2: RISK MITIGATION PROTOCOLS

  • Links to Provincial Health Orders and Interior Health sites are listed here for your reference.

    Organisation Resource
    Office of Provincial Health Officer COVID-19 Novel Coronavirus - Orders & Notices
    Government of B.C. B.C.'s Response to COVID-19
    Interior Health Authority Enforcement Action
    B.C. Centre for Disease Control B.C. COVID-19 Data
    WorksafeBC COVID-19 and Communicable Disease 
  • Event Resources are listed here for your reference.

    Organisation Resource
    viaSport Guidelines   https://www.viasport.ca/
    BCRPA Guideline for Restarting Operations  https://www.bcrpa.bc.ca/covidguideline/
    BC Restaurant & Food Services Association  https://www.bcrfa.com/
  • ELIMINATION:

    Maximum Numbers, Physical Distancing and Hand Hygiene

  • You will be required to have an attendant in place to manage entry/exit to the event. 

    You will be required to collect attendance list(s) for all people in attendance (including parents and spectators, if applicable) including the following information:

    • Date
    • Time
    • Facility used for the event
    • Full name and contact phone and/or email of each individual

    This list will need to be provided within 24 hours upon request to Interior Health Authority.

  • ADMINISTRATIVE CONTROLS:

    Rules and Guidelines

     

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  • When using RDCK faclities, at least two metres physical distancing will be maintained between all participants when outside of the field of play (e.g. dressing rooms, hallways, staging areas, etc.). 

  • Food Service (from the Public Health Order)

    If you intend to have food service/self service, per the guidance from the Provincial Health Officer the following must be in place:

    13. If there is a self-service food or drink station on the premises,

    a. hand washing facilities or alcohol-based sanitizers must be within easy reach of the station;

    b. signs reminding patrons to wash or sanitize their hands before touching self- service food, drink or other items, and to maintain a two metre distance from other patrons, must be posted at the self-service station; and

    c. high touch surfaces at the station, and utensils that are used for self- service, must be frequently cleaned and sanitized.

     

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  • Enhanced RDCK User Agreement COVID-19 Facility Rental Agreement
  • Insurance

    During the Term of this Agreement, you will be required to take out and maintain liability insurance against claims for bodily injury, death or property damage arising out of the use of the Premises by the Licensee, in a form acceptable to the Chief Financial Officer of the RDCK, in the amount between Zero and Five Million ($0 & $5,000,000.00) Dollars per occurrence, naming the RDCK and others (if applicable) as an additional insured and shall provide the RDCK with a certificate of insurance upon execution of this Agreement.

    This can be obtained from your local insurance company for a small fee.

    For further information, please review the RDCK Purchasing Insurance document.

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  • PERSONAL PROTECTIVE EQUIPMENT (PPE)

  • Personal Protective Equipment:
    Event attendees (unless they are subject to a specific exemption) are required to wear a protective face covering when they are in all indoor common areas in recreation public spaces, such as lobbies, seating areas, hallways, stairwells, washrooms, change rooms, elevators, kitchens and other areas that are shared with others and when engaged in activities.

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  • ALTERNATIVE MEASURES

  • Please Note: As restrictions change, you may be required to provide an updated Safety Plan.

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  • Office Use Only

    Submission Review
  • If further information required, please specify.

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